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  • Estate management Buckinghamshire, Aylesbury
  • Block management Buckinghamshire, Aylesbury
  • Flat management  Buckinghamshire, Aylesbury

Company Secretarial

Registered Office

We act as Company Secretary for a large number of our clients and in doing so provide a registered office address for the Residents Management Company. This can be helpful if it is currently registered to a Director's home address as this can sometime lead to unwanted junk mail etc. it also means that all important post for the Company will be opened and dealt with promptly.

Appointment and Resignation of Directors

As Company Secretary we can inform Companies House about the appointment and resignation of Management Company Directors to ensure that all details are kept up to date. Right to Manage Companies often require their Directors to resign and stand for re-election if they want to continue, and other Companies have particular rules regarding the appointment of Directors. We would be pleased to review your Articles of Association and to advise on the correct procedures.

Maintaining the Share Register or Membership Records

We tend to administer one of two types of Management Company. Private Companies Limited by Shares and Private Companies Limited by Guarantee. Companies with shares issue them to their leaseholders and these shares are transferred to the new owners when the property is sold. Companies Limited by Guarantee don’t have shares but each leaseholder is a member of the company and this membership is linked to ownership so you can only be a member if you are a leaseholder.

In each case our role as Company Secretary is to maintain the company records of shareholders or members, update Companies House once a year in the form of the Annual Return and to administer the transfer of shares or memberships when a property is sold.

Annual General Meeting

An Annual General Meeting is an opportunity to inform leaseholders about the activities of the company, contribute to future plans and ask questions of the Directors and Managing Agent. As well as finding a venue, sending out calling notices, agendas and supporting documents we will present an Agents report covering activities during the year. We will also ensure that the formal business such as the approval of accounts and the appointment of accountants is voted on and we will prepare detailed minutes, which are circulated to all Leaseholders after the meeting.

Appointing Directors

Appointing Directors

Issuing share certificates

Issuing share certificates

AGM calling notices

AGM calling notices